Tumor Board Coordinator - Cancer Center
The Holden Comprehensive Cancer Center at the University of Iowa is seeking a Tumor Board Conference Coordinator that will provide developmental and administrative assistance and expertise for the various Clinical Cancer Center Tumor Boards and Research Groups at Holden Comprehensive Cancer Center (HCCC).
This position is eligible for a hybrid work arrangement of both on-campus (UIHC) and remote work within the state of Iowa upon completion of a training period, with the majority of work taking place on the U of I/UIHC campus. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
Duties to include:
Tumor Board Responsibilities
- Schedule and organize tumor board meetings, including coordinating with physicians, oncologists, radiologists, pathologists, and other healthcare professionals.
- Maintain database for each tumor board including fields such as: patient name, MRN, diagnosis.
- Prepare weekly patient list (agenda) for assigned tumor boards, ensure necessary patient information, imaging and pathology reports are available for review during conferences.
- Attend tumor boards, documenting tumor board attendance, discussions, and decisions through tumor board note in patient’s chart, database updates or draft chart notes; follow up on issues or requests as appropriate.
- Manage Zoom or other virtual meeting platforms, including scheduling, sending invitations, setting up meetings, and troubleshooting technical issues.
- Coordinate the application and distribution of CME credits for eligible participants, ensuring compliance with accreditation requirements.
- Assist in the evaluation of tumor board effectiveness and impact; provide feedback on SOP guidelines, effectiveness, efficiency of HCCC tumor boards.
- Assure conference rooms are reserved and any changes in location communicated to participants in a timely manner; assure appropriate IT equipment is available.
- Assist in the coordination, preparation, and documentation of patients eligible for clinical trials; ensure excellent dissemination of information with clinical research coordinators.
- Assist in coordination and documentation of research group activities.
- Serve as liaison to clinicians, research investigators, data managers, nursing services staff, pharmacists, and medical personnel to insure sufficient cooperation among participating investigators for multidisciplinary oncology group tumor board.
- Initiate and respond to correspondence from referring entities, with proper signoff from the physician leader of the tumor board.
- Ensure tumor board activities meet accreditation standards and maintain necessary documentation and special projects required by the Commission on Cancer (CoC).
- Ensure compliance with all relevant regulations and standards.
- Responsible for CCC conference room scheduling and IT issues.
Miscellaneous Duties and Responsibilities
- Analyze data collection and retention systems; design and create databases.
- Serve as liaison with faculty, staff, clinical research staff and referring physicians.
- Obtain information and prepare periodic and special reports for Multidisciplinary Oncology Groups and HCCC administrators.
- Maintain effective working relationships with faculty, staff, clinical research coordinators and others.
- Perform self-initiated and miscellaneous program related research.
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We achieve and deliver our personal and collective best in the pursuit of quality and accessible health care, education, and research. |
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We collaborate with health care systems, providers, and communities across Iowa and the region as well within our UI community. We believe teamwork- guided by compassion- is the best way to work. |
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We behave ethically, act openly and with integrity in all that we do, taking responsibility for our actions. |
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SUPERVISION RECEIVED:
General supervision is received from the Cancer Center Program Coordinator.
SUPERVISION EXERCISED:
Functional and administrative supervision may be exercised over support staff.
University of Iowa Hospitals & Clinics—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®
Holden Comprehensive Cancer Center is Iowa’s only NCI-designated comprehensive cancer center. The NCI designation recognized our cancer center, and its research scientist, physicians, and other health care professionals, for their roles in advancing cancer research that impacts on our ability to prevent, detect and treat our patients with cancer. Not just a floor, or a building, or even confined to a single college. Holden Comprehensive Cancer Center coordinates all cancer-related research, education, and patient care by faculty from 41 departments and six colleges, as well as UI Hospitals and Clinics and UI Children’s Hospital.
Percent of Time: 100%
General Work Schedule: Monday – Friday, Hours generally worked between 6:30am-3:00pm
Pay Grade: 3A
https://hr.uiowa.edu/pay/guide-pay-plans
Benefits Highlights:
- Regular salaried position located in Iowa City, Iowa
- Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
- For more information about Why Iowa?, click here
REQUIRED QUALIFICATIONS:
- Bachelor’s degree or an equivalent combination of education and experience.
- Some (6 months – 1 year) related administrative and program experience.
- Excellent written, verbal, and interpersonal communication skills.
- Proficient in computer software applications, internet browsers and database programs.
- Demonstrated experience with electronic patient records.
- Excellent organizational skills.
- Experience managing complex information requiring attention to detail.
- Demonstrated understanding of Medical Terminology.
- Strong organizational and time management skills.
DESIRABLE QUALIFICATIONS:
1. TNM cancer staging knowledge.
2. Basic understanding of cancer patient care process.
3. Demonstrated understanding of tumor board documentation and preparation.
4. Knowledge of University policies, procedures and regulations.
5. Demonstrated experience with EPIC.
6. Demonstrated experience with event Planning.
Application Process: In order to be considered, applicants must upload a resume and cover letter(under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.
Job openings are posted for a minimum of 14 calendar days.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
References: Five professional references will be requested and required at a later step in the recruitment process
This position is not eligible for University sponsorship for employment authorization.
With additional questions, please reach out to Sarah Waldschmidt at sarah-waldschmidt@uiowa.edu
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
