Admin Services Coordinator - Health Care Support Services Building - Mailroom – 75% Time
Position Summary:
Iowa Health care department of Health Care Information Systems is seeking an Administrative Services Coordinator. Primary duties include providing exemplary customer service as the primary point of contact for mailroom activities, vendor deliveries, supporting a wide variety of building operations, enforcing established policies, responding to inquiries in a polite and timely manner. This position requires excellent communication skills in written and verbal format to respond appropriately and interact positively with staff and visitors. Proficiency with Microsoft computer software application and electronic record systems. Additionally, communicating and coordinating with UIOWA vehicle management for maintenance and repair of university owned vehicles. Primary work hours are 8am-2:30pm.
Position Responsibilities:
- Responsible for HSSB Mailroom operations.
- Respond to and resolve requests for information and service.
- Provide administrative service for department travel program.
- Support routine building operations, reception desk coverage and special events.
- Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
- Develop memos, communiques, and correspondence.
- Ensures appropriate follow-up actions are taken.
- Develop and maintains physical and electronic filing systems.
- Process procurement requisitions.
- Supervise 1-3 UIOWA student employees.
- Coordinate vehicle delivery for maintenance and repair.
HCIS services University of Iowa Health Care by providing comprehensive, high-level support for patient care delivery, internal and external communication, technology innovation, medical education, and research. Creating and maintaining a positive, productive, and rewarding environment for information technology and communication staff
Pay Grade: https://hr.uiowa.edu/pay/pay-plans/professional-and-scientific-pay-structure
Salary: $29,775.00 - 2B
University of Iowa offers a generous benefits package, including 24 days paid vacation per year to start and paid sick leave. Complete information regarding the full benefits package may be viewed at https://hr.uiowa.edu/benefits
Percent of Time: 75%
Location: 3281 Ridgeway Drive, Coralville, Iowa
Staff Type: Professional & Scientific
Type of Position: Regular
Education Required
Bachelor’s degree or an equivalent combination of education and experience.
Experience Requirements
- 6 months to 1 year administrative or support experience in a complex organization such as an academic medical center, medical school teaching hospital, or research university.
- Proven track record of researching, organizing, analyzing, and synthesizing data to support effective decision making.
- Demonstrated ability to work collaboratively across functions, levels, and departments toward shared objectives.
- Demonstrated organizational and project management skills.
- Proficiency with Microsoft computer software applications and electronic record systems.
- Excellent communication skills at the verbal, written and presentation levels.
Desired Qualifications
- Experience working in a fast-paced, rapidly changing information technology environment
- Strong interest and ability to quickly learn new software and business tools.
- Experience managing a large office building mailroom.
- Providing daily task direction and oversight for 1-3 employees.
In order to be considered, applicants must upload a resume (under submission relevant materials) that clearly addresses how they meet the listed required and desired qualifications of this position. A cover letter is desired as part of the application process. Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
This position is not eligible for University sponsorship for employment authorization.
For additional questions contact TJ Walters thomas-walters@uiowa.edu
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
