Admin Services Coordinator - Molecular Physiology & Biophysics
The Carver College of Medicine Department of Molecular Physiology and Biophysics is seeking an Administrative Services Coordinator to provide general administrative and operational support services to the department. The ASC is an essential and important part of the administrative office structure and will perform a wide range of tasks that require a high degree of independence, discretion, judgement, and confidentiality. Serve as initial contact between the admin offices and faculty/staff at Iowa and external constituents.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
- Maintain publications, curriculum vitae (CV), biosketches, and dossiers for departmental faculty.
- Organize and provide support for departmental meetings, special programs, initiatives, and events.
- Function as the assistant to the DEO by managing calendar and assisting with writing and reviewing correspondence, letters, and memos.
- Coordinate the daily work of the DEO. Advise of unfinished business, letters, deadlines, appointments, and phone calls.
- Contribute to the department’s presence in social networking sites, including Facebook, Twitter, LinkedIn, and similar community sites.
- Coordinate and manage faculty recruitment virtual and on-campus visits.
- Coordinate faculty promotion and tenure process and annual performance review procedures for faculty with a high degree of autonomy.
- Participate in departmental cash handling procedures.
- Provide information and respond to inquiries. Involves the coordination of documents and data that require constant updating and revision in close collaboration with Department Administrator and DEO. This includes maintaining records for the departmental reviews, student and peer teaching reviews, and faculty initiatives.
- Act as liaison to faculty, staff, postdocs, students, alumni and public by prioritizing inquiries and providing basic policy interpretation.
- Maintain effective working relationships with faculty, staff, students, and the public.
- Enjoy working in a fast-paced, deadline-oriented environment as a member of a team.
- Assist with award nominations for faculty, staff, and students.
- Perform other duties as assigned.
Percent of Time: 100%
Salary: 2B - https://hr.uiowa.edu/pay/pay-plans/professional-and-scientific-pay-structure
QUALIFICATIONS
Education Required:
Required Qualifications:
- Excellent written and verbal communication skills.
- Demonstrated competency and experience using most Microsoft Office software, which can include Excel, PowerPoint, Word, Office 365, and Outlook
- May require attendance at meetings, functions, or events outside of normal working hours.
- Demonstrated attention to detail.
Desired Qualifications:
- Experience with coordinating and organizing of special events.
- Familiarity with institutions of higher education.
Application Process: In order to be considered, applicants must upload a resume and cover letter which clearly address how they meet the listed required and desired qualifications of this position. Be sure to mark the documents as “Relevant File” to the submission when completing the application. Job openings are posted for a minimum of 14 calendar days.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
This position is not eligible for University sponsorship for employment authorization.
For additional questions contact Anne Beyerink, anne-phillips@uiowa.edu.
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
