HR Associate - Safety & Security

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Administrative/Professional
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21003561 Requisition #

The University of Iowa Hospitals and Clinics department of Safety & Security is seeking a HR Associate to provide support for the effective delivery of human resources duties in the department.  As part of a human resources team, the position provides human resources support in talent management and engagement, human resources program administration and operations, and human resources compliance. 

  • Initiate HR transactions, including but not limited to change of status, termination, appointment, etc.; attach appropriate documentation in accord with University, CCOM and UIHC procedures
  • Assist with review of timecards; ensure compliance with applicable law (e.g. FLSA), University policies, and collective bargaining agreements; review and address critical exceptions in ELMS; answer questions from supervisors and staff; run comprehensive payroll reports, as necessary
  • Support onboarding process for faculty and staff
  • Submit requests for account creation and/or system access; respond to HCIS requests and inquiries; troubleshoot problems or issues
  • Distribute length of service awards and provide supervisors with information and resources for effective delivery
  • Coordinate separation process for staff; assist with scheduling exit interviews; complete HR termination checklist; collect badge, keys, etc.; work with Division Coordinator or supervisor to ensure other UI-issued equipment is collected; contact HCIS to terminate account, as needed
  • Coordinate and support recruitment activities
  • Assist with development of interview questions and work samples, as needed
  • Rate applicants and recommend candidates for interviews; complete phone screens, as needed; complete pre-interview report; participate in interviews
  • Submit reference request and review references; complete salary query and assist with recommendation for salary offer; submit requests to offer; may liaise with candidate through negotiations
  • Upon acceptance of offer, coordinate onboarding process; complete HR orientation with employee
  • Monitor completion of compliance requirements; prepare compliance report
  • Follow up with employees regarding compliances overdue or coming due
  • Follow up with Employee Health, Health Care HR, and other central resources regarding questions or issues with the Compliance & Qualifications (CQ) system
  • Respond to questions/inquires related to compliance requirements
  • Coordinate job shadow requests and ensure compliance with related policies and procedures
  • Maintain confidential personnel files; review and audit files to ensure compliance
  • Respond to inquiries and questions; work closely with HR team members
  • Provide information and guidance regarding HR processes
  • Prepare comprehensive HR reports, including compliance delinquency, payroll and other ad-hoc reports

 

University of Iowa Hospitals & Clinics—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®

  

Percent of Time: 100%

Pay Grade: PGA1 Level 2B  https://hr.uiowa.edu/pay/pay-plans/professional-and-scientific-pay-structure-b

Benefits Highlights:

  • Regular salaried position located in Iowa City, Iowa
  • Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
  • For more information about Why Iowa?, click here

Required Qualifications

  • A Bachelor's degree in a related field, or an equivalent combination of education and experience
  • Demonstrated related human resources experience
  • Demonstrated experience providing excellent and timely customer service in a high volume and fast-paced environment
  • Demonstrated excellent verbal and written communication and interpersonal skills
  • Demonstrated proficiency with Microsoft Office and computer software applications
  • Commitment to diversity, equity, and inclusion in the work environment

Desirable Qualifications

  • Prior human resources or customer service experience in a large, complex organization
  • Knowledge of and experience with HR systems (e.g. HRIS, HRMS, payroll, etc.)
  • Demonstrated experience successfully balancing multiple tasks and priorities simultaneously

 

 

Application Process: In order to be considered, applicants must upload a resume and cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position.

Job openings are posted for a minimum of 14 calendar days.

Successful candidates will be subject to a criminal background check. This position is not eligible for University sponsorship for employment authorization.

Equal opportunity/affirmative action employer


The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.


Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu.  For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.

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