Admin Services Specialist, Prosthodontics - College of Dentistry
The College of Dentistry is in search for Administrative Specialist to join our Prosthodontics’ team! You will be a key player in ensuring the seamless daily operations within the department! If you possess exceptional administrative support skills and want to contribute to the growth of a dynamic team, apply today! For a full job description, please send an e-mail to COD-Requisitions@iowa.uiowa.edu.
Responsibilities:
· Operational Support & Management
o Provide administrative support to DEO and advise DEO and all departmental personnel regarding new and existing UI policy/procedure in all areas affecting the department.
o Collaborate with the department head on daily operations, faculty assignments, and policy development.
o Support the Graduate Program Director in administrative tasks, liaising with Grad College personnel, coordinating teaching assignments, and assisting with student registration.
· HR Management
o Primary contact for transactional HR items, including FMLA, faculty review, and hiring process.
o Initiate all HR transactions.
o Coordinate faculty and staff search processes.
o Provide primary and functional supervision to designated staff members.
· Financial Management
o Oversee departmental finances, including budget development and monitoring.
o Manage faculty/staff accounts and procurement processes.
o Represent the department in financial meetings & consult with relevant stakeholders.
o Conduct monthly account reconciliation.
· Communications Management
o Represent the DEO and department to all entities.
o Develop communications within department and on behalf of DEO, Grad Program Director, and department.
Salary: $61,393 to commensurate (Pay Grade: 3B)
Schedule: Monday – Friday, 8:00am – 5:00pm
Work Location: On-Site
REQUIRED QUALIFICATIONS:
· Bachelor’s degree in business administration or related field, or an equivalent combination of relevant education and relevant experience.
· Minimum of 1-year relevant administrative experience, including:
o Human resource experience
§ Leave management.
§ HR policy oversight, and
§ Confidential information
o Accounting
§ Budget management
§ Reporting, and
§ Reconciliations
o Proficiency in word processing, spreadsheets, calendaring, and presentation software (i.e. Microsoft/Google)
o Demonstrated high-level written and verbal communication skills.
o Strong customer service skills
o Demonstrated ability to work independently and apply critical thinking in decision making process.
o Excellent organizational skills, multi-tasking, and attention to detail; and
o Delegation and negotiation skills.
Desirable Qualifications:
· Working knowledge/experience with Iowa courses online (ICON).
· Working knowledge/experience with UI policies, procedures, and regulations including knowledge of:
o Electronic transmission systems (such as Purchasing, Accounts Payable, ProTrav, PCard, E-Pro, and MAUI)
o UI Graduate College admissions process, including international student admission procedures.
· Experience w/dental terminology, procedures, materials, etc.
· Some supervisory experience including performance management.
· Knowledge of:
o Dentistry
o Dentistry’s Oral Health Information System, AxiUm or related software; and
o Dentistry clinic policies/procedures.
Position and Application Details:
In order to be considered for an interview, applicants must upload a Resume (and mark as “Relevant File”) to the submission, Cover Letter is recommended, and 3 Names of Professional Reference may be requested at a later date.
Job opening are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact COD-Requisitions@iowa.uiowa.edu.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.
Equal opportunity/affirmative action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.
Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu. For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543.
